Privacy policy - Hire-Fly staffing

HFS website is owned by Hire-Fly staffing LTD, which is a data controller of your personal data.

We have adopted this Privacy Policy, which determines how we are processing the information collected by us, which also provides the reasons why we must collect certain personal data about you. Therefore, you must read this Privacy Policy before using the HFS website.

We take care of your personal data and undertake to guarantee its confidentiality and security.

Personal information we collect:

When you visit the HFS, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the installed cookies on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products you view, what websites or search terms referred you to the Site, and how you interact with the Site. We refer to this automatically-collected information as “Device Information.” Moreover, we might collect the personal data you provide to us (including but not limited to Name, Surname, Address, payment information, etc.) during registration to be able to fulfil the agreement.

Why do we process your data?

Our top priority is customer data security, and, as such, we may process only minimal user data, only as much as it is absolutely necessary to maintain the website. Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding website usage. This statistical information is not otherwise aggregated in such a way that it would identify any particular user of the system.

You can visit the website without telling us who you are or revealing any information, by which someone could identify you as a specific, identifiable individual. If, however, you wish to use some of the website’s features, or you wish to receive our newsletter or provide other details by filling out a form, you may provide personal data to us, such as your email, first name, last name, city of residence, organization, telephone number. You can choose not to provide us with your personal data, but then you may not be able to take advantage of some of the website’s features. For example, you won’t be able to receive our Newsletter or contact us directly from the website. Users who are uncertain about what information is mandatory are welcome to contact us via OFFICE@HIRE-FLY-STAFFING.COM

Your rights:

If you are a European resident, you have the following rights related to your personal data:

The right to be informed.
The right of access.
The right to rectification.
The right to erasure.
The right to restrict processing.
The right to data portability.
The right to object.
Rights in relation to automated decision-making and profiling.

If you would like to exercise this right, please contact us through the contact information below.

Additionally, if you are a European resident, we note that we are processing your information in order to fulfill contracts we might have with you (for example, if you make an order through the Site), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information might be transferred outside of Europe, including Canada and the United States.

Links to other websites:

Our website may contain links to other websites that are not owned or controlled by us. Please be aware that we are not responsible for such other websites or third parties’ privacy practices. We encourage you to be aware when you leave our website and read the privacy statements of each website that may collect personal information.

Information security:

We secure the information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We keep reasonable administrative, technical, and physical safeguards to protect against unauthorized access, use, modification, and personal data disclosure in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed.

What information do we receive from other sources?

We may receive information about you as follows:

If you use any of the websites we operate. This data may be shared internally and combined with publicly available data taken from data on other job websites.
We may also collect references from referees whom you have nominated.
We may also work with third parties with your permission and may download information about you from them for example; online recruitment platforms, such as job sites.

Why do we use this information?

We collect and process the information in order to provide you with our services, to market our services, to improve our website and to recruit staff.

We will use this information:

By submitting your CV information to HFS, you agree that we may use it for recruitment purposes. It will not be shared with others for non-recruitment purposes.
To create a profile for you if you are a prospective employee.
To administer and improve our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
As part of our efforts to keep our website safe and secure.
To deliver information about our services, where you have subscribed to receive same.
To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, and services that you request from us.
To notify you about changes to our service.
To combine this information with the information that you have given us to create a candidate profile for you.
To make suggestions and recommendations to you and other users of our website about services that may interest you or them.

The legal basis for the processing of your data are:

Processing necessary for the performance of a contract which you have entered into with us or to take steps at your request prior to entering into a contract.
Processing necessary for compliance with a legal obligation to which we are subject.
Processing necessary for the purposes of the legitimate interests in running our business effectively, which we pursue where such interests are not overridden by your interests or fundamental rights or freedoms which require the protection of your information.
You may also give us your consent to certain processing activity.

Disclosure of Your Information

We may share your personal data with any member of the HFS. We may also share your information with selected third parties including:

Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you.
In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
If HFS or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Porr group limited our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
For our legitimate business interests in running our business effectively e.g. using cloud computing providers / shredding / archiving.
Analytics and search engine providers that assist us in the improvement and optimisation of our website.
Credit reference agencies for the purpose of assessing your credit score where this is a client requirement- it will not be carried out without your permission.

How long do we keep hold of your information?

The time periods for which we retain your information depends on the type of information and the purposes for which we use it. We will keep your information for no longer than is required or permitted.

A candidate record is kept for no longer than 2 years after the last point of contact with one of our consultants. This is to ensure that the recruitment ethics pertaining to HFS is adhered to and that a candidate that we represent or place in an organisation is not inadvertently re-approached by our consultant teams.
A prospective employee record is kept for the duration of the recruitment process, and twelve months after as legally required.
A client and supplier record is kept until the client/supplier informs us to remove their information from our database. This is necessary for the effective running of our business.

Do we transfer your information outside the European Union or European Economic Area?

The data that we collect from you as a candidate may be transferred to, or stored at, a destination outside the European Economic Area (“EEA”) for the purpose of a job application with a company who has operations outside the EEA.

The above mentioned transfers are necessary for the conclusion or performance of your contract with the company to whom the personal data is transferred and is in the interest of the individual candidate (Article 49(1)(c) of the GDPR). We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

What are your rights with respect to your personal data?

You have the following rights:

The right to access the information we hold about you.
The right to require us to rectify any inaccurate information about you without undue delay.
The right to have us erase any information we hold about you in circumstances, such as, where it is no longer necessary for us to hold the information for your use of our services or if you have withdrawn your consent to the processing.
The right to object to us processing information about you, such as, processing for profiling or direct marketing.
The right to ask us to provide your information to you in a portable format or where technically feasible, for us to port that information to another provider, provided it does not result in a disclosure of information relating to other people.
The right to request a restriction of the processing of your information.

Where our processing of your information is based on your consent to that processing, you have the right to withdraw that consent at any time, but any processing that we have carried out before you withdrew your consent remains lawful.

You may avail of each of the above rights. If you wish to avail of these rights, a request must be submitted in writing to: HFS, Privacy Officer or email poffice@hire-fly-staffing.com. To protect your privacy, you may be asked to provide suitable proof of identification before we can process your request.

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise this right at any time by contacting us at office@hire-fly-staffing.com

When you become our customer the processing of your information, and/or that of your team who you nominate to liaise with us, will become a condition of the contract between us as we require certain information in order to be able to provide you with our services (e.g. Contact information). In those circumstances, if you do not us to process your information we may be unable to provide our services to you.

Changes to our Privacy Policy

Any changes we may make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy. This policy was last updated on 11th Dec 2018.

How can you contact us?

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to office@hire-fly-staffing.com

Legal disclosure:

We will disclose any information we collect, use or receive if required or permitted by law, such as to comply with a subpoena or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

Contact information:

If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to office@hire-fly-staffing.com